How to Set Up Your FMCSA Authority and Meet Filing Requirements

If you’re looking to become an independent trucker or start your own trucking business, securing FMCSA authority and understanding filing requirements is crucial. Setting up your Federal Motor Carrier Safety Administration (FMCSA) authority can seem daunting, but with a clear process, you’ll be on the road in no time. Here’s a step-by-step guide to help you get started, including details on filings and state-specific requirements.

Step 1: Register with the FMCSA

The first step is to apply for your Motor Carrier (MC) number and USDOT number through the FMCSA.

Here’s how:

1. Visit the FMCSA Registration Website.
2. Create an account in the Unified Registration System (URS).
3. Provide required information about your business, including:

• Business structure
• Type of operations (interstate or intrastate)
• Cargo types you will haul

4. Pay the registration fee (currently $300).

Step 2: Obtain Insurance

To activate your authority, you must file proof of insurance. The FMCSA requires liability insurance coverage, which depends on the type of cargo you transport:

• $750,000 minimum for general freight.

• $1,000,000–$5,000,000 for hazardous materials.

Work with a trusted commercial insurance agency to ensure compliance. Our team at TWFG Khan Insurance specializes in truckers’ insurance and can guide you through the process.

Step 3: File the Necessary BOC-3

The FMCSA requires you to file a BOC-3 (Process Agent Form) to designate a process agent in each state where you operate. A process agent receives legal documents on your behalf. You can hire a BOC-3 filing service online.

Step 4: Complete UCR Registration

The Unified Carrier Registration (UCR) is mandatory for interstate carriers. You must pay an annual fee based on the size of your fleet. Register and pay online via the UCR System.

Step 5: Obtain IRP and IFTA

For interstate operations, you’ll need:

• International Registration Plan (IRP): This allows you to operate across state lines. 

Register with your base state’s IRP office.

• International Fuel Tax Agreement (IFTA): File quarterly fuel taxes for interstate operations.

Check your state’s Department of Transportation website for IRP and IFTA details.

State-Specific Filings: TEXAS (TxDMV)

In Texas, truckers need additional filings:

• Texas DMV Motor Carrier Registration: Required for both intrastate and interstate operations.
• Apply online at TxDMV Motor Carrier Portal.
• Texas Franchise Tax Filing: If you operate in Texas, you may need to file for state taxes.
• Toll Permits: Texas operates toll roads, so consider a transponder for seamless travel.

Step 6: Stay Compliant with Ongoing Requirements

Once registered, staying compliant is essential:

1. File biennial updates with the FMCSA.
2. Renew your UCR and IRP annually.
3. Submit IFTA quarterly fuel tax reports.
4. Conduct regular vehicle inspections and maintenance.

Helpful Links

FMCSA Registration: https://www.fmcsa.dot.gov/registration

UCR System: https://www.ucr.gov

TxDMV Motor Carrier Portal: https://www.txdmv.gov/motor-carriers

Insurance Assistance: TWFG Khan Insurance

By following these steps, you’ll be well on your way to establishing your authority and running a successful trucking business. For more personalized advice and assistance with filings, feel free to contact us at TWFG Khan Insurance. We’re here to help you hit the road with confidence!